Conference calls can be very impersonal. Everyone calls into a system that tells you to put in a pass code and then joins you to a conference call. How do you even know you are on the right conference call? For all you know you entered the wrong pass code and you are sitting there waiting for the wrong host to join the call. With some luck you might not be the first one on the call and someone is there you know. But what if this is a new meeting and the participants don’t even know each other? As the host of the meeting what can you do to greet the callers in case they join before you do? Or maybe you have the participants listening to music before you join the call how do you let them know they are in the right place. If the participants are sitting there for a few minutes just listening to music they will get restless not know if they are in the right meeting. Or maybe you know you are going to be a few minutes late for the meeting. How do you tell the participants you are running late?
The answer to all of these situations is to record a quick greeting for your participants. That way when they join the conference call they will know they are in the right meeting. And if you are running late they will know to wait on the call until you are able to join. With Zip Confernecing it is easy to record a customized greeting for your conference. When participants enter the conferencing pass code they will be joined to the meeting and your personalized greeting will play for them. If you have a regular meeting you can record a greeting once and it will play every time you join the call. That way everyone will know they are in the right meeting. If you hold meetings with prospects you can record a greeting specific to their meeting which will make a very professional introduction to your company.
To enable this feature you simply need to call into the conference call as the Moderator and enter *32 after you join the call. The prompts will guide you through the process of recording a personalized greeting for your meeting. In no time at all your meeting will be personalized with whatever greeting you want. Just one more way the features with Zip Conferencing allow you to customize the way your conference calls work.